SECRETARY (OFFICE AUTOMATION) with Security Clearance
Dutieso Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sourcesPrepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.o Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directivesScreens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations /offices, or handled personally.o Receives telephone calls, greets visitors, and ascertains the nature of the calls or visitsBased upon detailed knowledge of the organization and its programs and operations, determines appropriate actionWhen supervisor is not available, determines whether important business and high-ranking calls and visitors should be referred to another staff member or delayed until supervisor is available, taking telephone messages or making later appointments as appropriate.o Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferencesSchedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.o Performs other clerical and administrative work in support of the office/organizationDevelops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the officeServes as liaison between the supervisor and subordinate unitsUses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheetsRequirements Conditions of Employmento U.SCitizenship Requiredo Males must be registered for Selective Service, see www.sss.govo If authorized, PCS will be paid IAW JTR and AF RegulationsIf receiving an authorized PCS, you may be subject to completing/signing a CONUS agreementMore information on PCS requirements, may be found at:
https:
//afciviliancareers.com/regulatory/o This position is subject to provisions of the DoD Priority Placement Programo Disclosure of Political Appointmentso All federal employees are required to have direct deposito The incumbent must have the ability to type a minimum of 40 WPM.o Must be able to obtain and maintain a secret security clearance Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support PositionsSPECIALIZED
Experience:
Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06 , or equivalent in other pay systemsExamples of specialized experience include independently noting and following-up on commitments made at meetings/conferences; advising other on preparing correspondence, requirements for various reports and interpreting new instructions and procedures; locating and summarizing information from files and documents, coordinating the work of an office with the work of other offices; applying correct grammar, spelling, punctuation, capitalization and formatting to prepare and edit written correspondence and reports; operating various office automation processing procedures and function keys; operating standard office equipment such as electric/electronic typewriters, copers, and fax machines; maintaining supervisor's calendarFEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:
Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligibleOne year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 levelTIG applies if you are in a current GS position or held a GS position within the previous 52 weeksNOTE:
Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirementsKNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence2Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization3Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports4Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs5Skill in typing; a qualified typist is required6Ability to communicate effectively, both orally and in writingPART-TIME OR UNPAID
Experience:
Credit will be given for appropriate unpaid and or part-time workYou must clearly identify the duties and responsibilities in each position held and the total number of hours per weekVOLUNTEER WORK
Experience:
Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social)Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experienceEducation This job does not have an education qualification requirementAdditional information Interagency Career Transition Assistance Program (ICTAP):
For information on how to apply as an ICTAP eligible click here To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this positionYou must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty locationEmployed Annuitants (Reemployed Annuitants):
Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of AnnuitantsClick here for more information120-Day Register:
This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing dateApplicants may be referred for consideration as vacancies occurMilitary Spouse Preference (MSP) Eligible:
MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they appliedYou must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSPClick here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification ChecklistPriority Placement Program (PPP) Applicant Eligible:
PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance levelYou must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP ApplicantClick here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference)To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcementDirect Deposit:
All federal employees are required to have direct depositIf you have questions regarding this announcement and have hearing or speech difficulties click here .o Benefits Help A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new window Learn more about federal benefits Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittentContact the hiring agency for more information on the specific benefits offeredHow You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications aboveYour application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this positionPlease follow all instructions carefullyErrors or omissions may affect your rating or consideration for employmentBASIS OF RATING:
Your application will be rated under th Recommended Skills Assembly And Installation Consulting Databases Editing Fax Human Resources Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
https:
//afciviliancareers.com/regulatory/o This position is subject to provisions of the DoD Priority Placement Programo Disclosure of Political Appointmentso All federal employees are required to have direct deposito The incumbent must have the ability to type a minimum of 40 WPM.o Must be able to obtain and maintain a secret security clearance Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support PositionsSPECIALIZED
Experience:
Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06 , or equivalent in other pay systemsExamples of specialized experience include independently noting and following-up on commitments made at meetings/conferences; advising other on preparing correspondence, requirements for various reports and interpreting new instructions and procedures; locating and summarizing information from files and documents, coordinating the work of an office with the work of other offices; applying correct grammar, spelling, punctuation, capitalization and formatting to prepare and edit written correspondence and reports; operating various office automation processing procedures and function keys; operating standard office equipment such as electric/electronic typewriters, copers, and fax machines; maintaining supervisor's calendarFEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:
Merit promotion applicants must meet applicable time-in -grade requirements to be considered eligibleOne year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 levelTIG applies if you are in a current GS position or held a GS position within the previous 52 weeksNOTE:
Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirementsKNOWLEDGE, SKILLS AND ABILITIES (KSAs):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence2Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization3Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports4Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs5Skill in typing; a qualified typist is required6Ability to communicate effectively, both orally and in writingPART-TIME OR UNPAID
Experience:
Credit will be given for appropriate unpaid and or part-time workYou must clearly identify the duties and responsibilities in each position held and the total number of hours per weekVOLUNTEER WORK
Experience:
Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social)Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employmentYou will receive credit for all qualifying experience, including volunteer experienceEducation This job does not have an education qualification requirementAdditional information Interagency Career Transition Assistance Program (ICTAP):
For information on how to apply as an ICTAP eligible click here To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this positionYou must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty locationEmployed Annuitants (Reemployed Annuitants):
Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of AnnuitantsClick here for more information120-Day Register:
This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing dateApplicants may be referred for consideration as vacancies occurMilitary Spouse Preference (MSP) Eligible:
MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they appliedYou must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSPClick here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification ChecklistPriority Placement Program (PPP) Applicant Eligible:
PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance levelYou must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP ApplicantClick here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference)To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcementDirect Deposit:
All federal employees are required to have direct depositIf you have questions regarding this announcement and have hearing or speech difficulties click here .o Benefits Help A career with the U.Sgovernment provides employees with a comprehensive benefits packageAs a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewardingOpens in a new window Learn more about federal benefits Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittentContact the hiring agency for more information on the specific benefits offeredHow You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications aboveYour application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this positionPlease follow all instructions carefullyErrors or omissions may affect your rating or consideration for employmentBASIS OF RATING:
Your application will be rated under th Recommended Skills Assembly And Installation Consulting Databases Editing Fax Human Resources Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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